Make it yourself mosaic table

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Make It Yourself Mosaic Table

Creating Powerful PowerPoint (r)

Introduction:
				standard NTSC video monitor. LCDs, LEDs and
After working with hundreds of executives on				VGAs all do
every rung of
				a better job compared to traditional video
the corporate ladder, I've been a witness to				but it never hurts to
some of the best
				fatten up those borders and edges a little.A
and worst presentations ever created with				second case for sticking with basic fonts has
Microsoft				to do with

PowerPoint. The program is so evolved these				the "font load." Every PC comes with certain
days that				universal fonts.

there are tools, effects, transitions and				As time passes, most PC users add fonts they
settings available				find around

that will either help or hinder your				the Web, or fonts are added automatically
effectiveness as a				from programs

presenter. Everyone wants to have a powerful				they install.Unless you will be presenting
presentation,				from your own PC, be very

and there are some very simple ways to				wary of using any fonts outside that
accomplish this.First of all, keep in mind				standard font load.
that the audience is not assembled
				Microsoft PowerPoint automatically replaces
to watch a slide show. There is nothing more				any fonts,
sleep
				which do not exist on the "show" PC with
-inducing than a dimly lit room and dull,				something simple.
content-cluttered
				Your material won't disappear, but it may
slides after a hot lunch. Take it from a				not look the same
frequent napper in Art
				as it did when you created your slides.There
History 101!With great tools it is all too				are many times a font switch can go unnoticed
easy to forget that the message				-

you are delivering is coming from Y-O-U. You				going from Helvetica to Arial is practically
know the				an even swap to

material inside and out! See yourself as the				the untrained eye. Other times, it can wreak
focus of the				havoc with your

show, and use support tools like Microsoft				word wrapping; throwing previously "safe"
PowerPoint to				text off the bottom

reinforce the key elements of your				of the screen in older versions of PPT, or
presentation -- to be your				making it size

backup singer while you stand front and				down in the newer versions. It's always a
center.Now doesn't that make you feel a				good idea to
little special? It should!
				punch through your slides before presenting
For whatever reason it may be, you have been				on the "show"
asked to
				computer.This is a good place to talk about
speak as an expert; to weigh in with your				size. I mentioned earlier
opinion; to share
				why creating slides nobody can read is a
your discoveries; this is your time in the				presentation
spotlight so let the
				disaster. With fonts, bigger is better.
software and laser pens support your				There is undoubtedly a
performance and not
				fine line between large, and "horsey," or
overpower it.Keep It Simple, Superstar:				too large. One old

A good place to start is by looking at the				trick to check for readability is to pull up
amount and				your presentation in

complexity of the material you need to				the Slide Show mode, then lean back from
present. An easy way				your monitor and

to keep your presentation from becoming an				squint. This simple exercise will show you
uncontrollable				what your

monster is to remember the six-by-six				projected image will look like to someone in
guideline. Six bullets				the back row of

to a slide, six words per bullet. This is a				your audience. Screen sizes on location are
simply brilliant way				chosen based

to avoid the dreaded "Presentation Karaoke"				on the size of the room so this works
syndrome -- a				whether you're

speech where either the presenter reads				presenting in a boardroom, or a ballroom.
directly from the				The dynamics of

slide or the audience reads along with the				screen distance to screen area are relative
presenter -- or				from a 32" video

both! Six-by-six works so well, it is taught				monitor to a 9' by 12' screen.In general, I
as a presentation				find headlines between 34 and 40 points, and

model in many communications seminars				body text of 28 to 34 points usually show
throughout				quite well. For title

corporate America. Can you go five-by-five				slides, I head to the 60-point range for
or				names and 40 to 50

seven-by-seven? Of course you can. Any				points for title, division and company.Table
individual slide				Times:

may need adjustments as you go along but by				Call me a neat-freak, but I'm a big fan of
keeping the				tables. Whenever

six-by-six guideline in mind you're				you have information which needs to line up
guaranteed to keep the fat				in columns --

trimmed from your presentation.Let's add				use a table! Spacing out your columns within
sub-bullets to the mix. I try to avoid subs,				a text box
but
				might get it "close enough" but is that
sometimes that is impossible. When subs are				really "good enough?"
involved, I
				Dropping a table onto your slide will ensure
keep them the same size or just slightly				your decimal
smaller as the
				points line up, and using right justify on a
regular first-line bullet text, and let the				left side column
indentation tell
				and left justify on a right side column will
viewers the next line is a sub. The default				make
templates often
				comparisons or "versus" lists a cinch to
reduce subs into the unreadable zone.If you				read.Using tables will also help you avoid
find yourself going to a second or (yikes!)				the formatting mess I
third
				mentioned earlier when dealing with missing
sub-bullet, you need to re-work your				fonts. Your
material. Perhaps by
				sizing and style may change, but to borrow
changing the headline to a shortened version				from Led
of your first full
				Zeppelin... The table remains the
bullet, or losing the first actual "bullet"				same.Background Check:
to create a sub-head.
				There are many presenters who use customized
I find that presenters often create a
headline and hold it
				backgrounds and templates these days from
through an entire section. A full page				royalty-free
"chapter" slide at the
				websites around the world. While I
beginning of a new portion of material will
allow you to then				whole-heartedly support this idea, it should
				be said that a
change each subsequent slide headline and
make it more				colorful photographic background might not
				be your best
custom to the material in the bullets below.
In a fluid				friend without some minor tweaking.Make sure
				your presentation text has high-contrast when
presentation your audience won't forget your
subject."But, but, but... If you have the
space, why not use it?" The				using a custom background, template, or even
				a basic
answer is simple. Your slides are there to
drive home or				background color. If you have a dark color
				like corporate
re-state important points, to help with
keywords a				blue, maroon or purple, go with a light font
				like white or
note-taking audience member should jot down,
and to				mustard yellow. A light background would
				call for darker
preface or summarize your presentation or
"chapters"				lettering. A background color in the middle
				range (with a
within. There's nothing worse than having so
much on a				luminosity comparable to "middle gray" for
				you
slide that you either cannot get through the
material, or the				photographers out there) can often set off
				either a light or
audience cannot read everything because the
font is too				dark font. Contrast is the key!If you have
				your heart set on a busy photographic
small.In an average presentation, a speaker
will hit two to three				background, try creating a large
				semi-transparent text area
slides a minute. That alone will guide you
into choosing				in the center by using the drawing and fill
				tools. This is
your words carefully to cover everything you
put on the				called "screening back" in the world of
				print, and it will allow
screen. If you don't plan on speaking about
something, or				a "taste" of the pattern or photo to come
				through without
assume you will skip through certain
segments, remove				muddling your words. If you have access to a
				paint program
that material from your slides. Bullet
points remaining				like Adobe PhotoShop, you can create some
				stunning
untouched will leave your audience asking
mental				backgrounds using blurs, overlays and tints
				with the
questions instead of listening to
you!Charting a Course to Success:				simplest of tools and filters. I like to
				have a clear image for
Here is a pet peeve of mine I see far too
often. A chart with				the MTL, then a blurred, screened or
				otherwise affected
so much information on it that nobody in the
audience would				complimentary image for the text slides.Fear
				of Flying:
be able to take it all in during the short
time it is onscreen.				I saved this subject for last because I
				think it's where most
Not to name names, but financial analysts
and engineers				people go awfully wrong! Think about all the
				television
with timelines tend to be the biggest
offenders when it				programs, commercials, movies and sporting
				events you
comes to charts! Granted, there is value to
showing a				watch. Now try to recall the last time you
				saw a clock wipe,
trend-line over a period of time -- any
stockbroker will tell				mosaic blocks, or barn doors to transition
				from
you
				one scene to another -- or to bring text on
that. Obfuscation typically occurs when too				and offscreen. If
many ticks are
				you're like me, it has been a while! In the
labeled. This can leave a junkyard of 10				same way a
point, aliased text
				person who is new to videography tends to
that does nothing but look horrible.The				lie on the zoom
fixes are easy. If your trend is over twenty
years, just give				in / zoom out button, people who want to add
				"pizzazz" to
us five year labels. We realize the spaces
between are				their presentation tend to heap on the wacky
				transitions!For the record, here's an opinion
non-labeled years. If you have a particular				of mine. If you have ever
peak or valley, call
				used 'Random Transition" within a
it out in the chart area rather than on the				presentation you should
axis. Put a star at
				have your mouse and keyboard crushed into
the peak or use a different colored line for				unusable
emphasis. If your
				shards of plastic. Just. Say. No. The last
budget goes from zero to $1,000, just give				train to Effortville
us $0, $500, and
				just left and you were not on it.A simple
$1k. Label your bars with "Show Value"				dissolve, or even a Wipe Right / Wipe Left is
instead. Trust me				a

when I say anyone with particular questions				communications convention we are all so
about a chart				familiar with that it

will seek you out after the program, bring				happens without bringing attention unto
it up in Q&A, or				itself. Why would

e-mail you about it later.If you're the type				you add a transition that shocks the
to put a chart into your presentation then				audience out of "show

say onstage, "I know you can't read this,				mode" where they were concentrating on your
but..." Do				material, and

something about it before hitting the				into "what the heck was that" mode? It's the
podium. By admitting to				equivalent of

the audience that your chart is useless,				hearing a cell phone ring at the theater --
you're also saying				it takes you out of

you don't value their time. Dropping off				the story and back to reality; and that's
some data and				certainly no way to

increasing the size of the remaining font				drive home your point at the end of a
should do the trick,				slide!Similarly, animating text should be
				done with much
and it doesn't take much work. For
particularly complex				forethought. PowerPoint is slick enough at
				this stage that
charts and graphs, create two versions! With
a simple on				you can produce some very clever,
				professional text effects. I
screen version and a complex, fully labeled
handout version				personally like an occasional fly from any
				given side to
you have the best of both worlds.Another
suggestion for charts and graphs is to remain				create a little "wow" when called for, but
flat.				my old standard will

The 3-D options can look good in bar charts				always be the Wipe Right. With a television
and pies, but in				production

my opinion nothing beats a clean, flat 2-D				background, that's how we always read on
chart with				bullet points

high-contrast labels.Fontastic Results:				from the character generators on location or
				in the studios. It
Fonts are a tricky beast. A creative font
style you might find				is still probably the most-used convention
				for bringing text
clever or "cutting edge" while polishing
your presentation on				onto a program. Take a look at tonight's
				television news and
the plane is likely to come off as silly
when it hits the screen.				see which transitions they use
				repeatedly.The bottom line with motion is
Creative fonts are also hard to read when				that it should always
used as body or
				enhance your material; not detract from your
even smaller headline text. An exception to				presentation.That's a Wrap:
using standard,
				Each presentation by every presenter will be
clean typefaces like Arial, Palatino, or				different. We
Trebuchet would be
				create guidelines like these knowing they
for large title slides or for Meeting Theme				have latitude to be
Logos (MTLs)
				ignored when the need arises. Understanding
which sit onscreen as your audience comes in				why powerful
to, and
				presentations work, and why others fail is
leaves the room. Other than those two				like peeking
situations, it's safer
				behind the curtain at a magic show. In the
to stick with simplicity.How about using				end, the goal is to
Times or New York for a typeface? Fonts
				create a shared experience between presenter
with a serif (the little hooks and slants on				and
the ends of the
				audience. Microsoft PowerPoint can do
letters) are fine to use in larger sizes --				wonders in the right
let's say 32 points
				hands. But just as a chef must learn his
and higher. The problem with using smaller				kitchen tools,
serif fonts is
				successful presenters must learn the tips
that the thinner points in the ascenders and				and tricks of
descenders
				using today's presentation tools.And never
(the lowercase j or top of the f for				forget... You are the star of the show.I hope
example) can basically				this column helps you to stay on-point, next
				time you
disappear on-screen depending on the chosen
face.				PowerPoint.Gary Lewis is a graphic designer
				with over twenty years of
Obviously, losing your type is not a best
case scenario. Any				experience in television production, post
				production and
font (or graphic device like an arrow shaft
or the outline of a				presentation design.For creative,
				Royalty-Free backgrounds and stock photos
shape) which is thinner than 2 points, is
very likely to				(and plenty of free samples!) visit Pro
				Background
disappear when projected, or to vibrate when
shown on a				Art today!

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Become a mosaic art expert

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Creating Powerful PowerPoint (r)

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